McNeil Psychiatric Services & Consulting, LLC
Last Updated: October 6, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
McNeil Psychiatric Services & Consulting, LLC (“McNeil Psychiatric Services,” “we,” “our,” or “the Practice”) is committed to protecting the privacy and confidentiality of your health information.
This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your Protected Health Information (“PHI”), your rights regarding your health information, and our responsibilities under applicable federal and state privacy laws.
Your Rights
When it comes to your health information, you have certain rights.
Get a Copy of Your Medical Record
You may request to see or obtain an electronic or paper copy of your medical record and other health information we maintain about you.
We will generally provide a copy or summary of your health information within the timeframe required by law. We may charge a reasonable, cost-based fee when permitted by law.
Ask Us to Correct Your Medical Record
If you believe health information in your medical record is incorrect or incomplete, you may ask us to amend or correct it.
We may deny your request in certain circumstances, but if we do, we will explain the reason to you in writing as required by law.
Request Confidential Communications
You may ask us to communicate with you in a specific way or at a particular telephone number, email address, or mailing address.
We will accommodate reasonable requests.
Because McNeil Psychiatric Services provides telehealth services, please make sure the Practice has current and accurate contact information and inform us if there are methods of communication you do not want us to use.
Ask Us to Limit What We Use or Share
You may ask us not to use or disclose certain health information for treatment, payment, or healthcare operations.
We are generally not required to agree to all requested restrictions.
However, if you pay for a healthcare service or item completely out-of-pocket, you may ask us not to disclose information about that service to your health plan for payment or healthcare operations. We will honor that request unless disclosure is required by law.
Get a List of Certain Disclosures
You may request an accounting of certain disclosures of your health information made during the six years before your request.
The accounting generally will not include disclosures made for treatment, payment, healthcare operations, or certain other disclosures excluded by law.
We will provide one accounting within a 12-month period at no charge. We may charge a reasonable, cost-based fee for additional requests when permitted by law.
Get a Copy of This Notice
You may request a paper or electronic copy of this Notice at any time, even if you previously agreed to receive it electronically.
Choose Someone to Act for You
If you have given someone medical power of attorney or another person is legally authorized to act as your personal representative, that individual may exercise your privacy rights on your behalf.
We may verify the individual’s legal authority before taking action.
Special rules may apply to parents, guardians, minors, and other personal representatives under applicable federal and state law.
File a Complaint
If you believe your privacy rights have been violated, you may submit a complaint directly to McNeil Psychiatric Services & Consulting, LLC.
You may also file a complaint with the:
U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Telephone: 1-877-696-6775
You may also submit a complaint through the HHS Office for Civil Rights website.
McNeil Psychiatric Services will not retaliate against you for filing a privacy complaint.
Your Choices
For certain health information, you may tell us your preferences regarding what we share.
These situations may include:
- Sharing information with family members, friends, caregivers, or others involved in your care
- Sharing information in a disaster-relief situation
- Certain communications regarding services or treatment alternatives
If you are unable to tell us your preference—for example, because you are unconscious or experiencing an emergency—we may share information when we determine that doing so is in your best interest and is permitted by law.
We may also disclose information when necessary to reduce a serious and imminent threat to your health or safety or the health or safety of another person, as permitted by law.
Mental Health Information
Because we provide psychiatric and mental-health services, your records may contain particularly sensitive information.
We will comply with applicable federal and state laws that provide additional protections for mental-health information.
Psychotherapy Notes
Psychotherapy notes receive additional protections under HIPAA. When applicable, we generally will not use or disclose psychotherapy notes without your written authorization except when specifically permitted or required by law.
Marketing and Sale of Information
We will obtain your written authorization before using or disclosing your PHI for purposes that require authorization under HIPAA, including certain marketing activities.
McNeil Psychiatric Services does not sell your Protected Health Information.
How We May Use and Disclose Your Information
We typically use or disclose health information in the following ways.
Treatment
We may use and disclose your health information to provide, coordinate, and manage your healthcare.
For example, we may share relevant information with another healthcare professional involved in your treatment, such as your primary care physician, therapist, pharmacy, laboratory, specialist, or another treating provider when permitted by law.
Payment
We may use and disclose health information to bill and obtain payment for services.
For example, we may provide necessary information to your health insurance company to determine eligibility, obtain authorization, submit a claim, or receive payment for services.
Healthcare Operations
We may use and disclose health information to operate our Practice and improve the quality of care we provide.
Examples may include:
- Quality assessment and improvement
- Staff training
- Credentialing
- Compliance activities
- Auditing
- Business administration
- Patient-service activities
- Reviewing the performance of healthcare professionals
Other Uses and Disclosures
We may also use or disclose your health information without your written authorization when permitted or required by law.
These circumstances may include:
Public Health and Safety
We may disclose health information for certain public-health activities, such as:
- Preventing or controlling disease
- Reporting adverse reactions to medications
- Reporting suspected abuse, neglect, or exploitation when required or permitted by law
- Preventing or reducing a serious threat to someone’s health or safety
Health Oversight
We may disclose information to authorized health-oversight agencies for activities permitted by law, such as audits, investigations, inspections, licensing, and disciplinary proceedings.
Legal Proceedings
We may disclose health information in response to certain court or administrative orders, subpoenas, discovery requests, or other lawful processes when the requirements of applicable privacy laws have been satisfied.
Law Enforcement
We may disclose health information to law-enforcement officials when specifically permitted or required by law.
Coroners and Medical Examiners
We may disclose health information to coroners, medical examiners, or other authorized persons as permitted by law.
Workers’ Compensation
We may disclose health information as authorized by and necessary to comply with workers’ compensation laws and similar programs.
Required by Law
We will disclose health information when federal or state law requires us to do so.
Substance Use Disorder Records
Certain substance use disorder (“SUD”) treatment records may receive additional confidentiality protections under federal law, including 42 CFR Part 2.
When those protections apply, McNeil Psychiatric Services will use and disclose those records only as permitted by applicable law.
Records protected by Part 2 generally may not be used or disclosed in civil, criminal, administrative, or legislative proceedings against a patient unless specifically authorized by the patient or permitted by a court order or other applicable law.
We will obtain patient consent for uses or disclosures of Part 2 records when consent is required.
Electronic Health Information and Telehealth
McNeil Psychiatric Services provides services through telehealth and utilizes electronic systems to maintain medical records, communicate with patients, coordinate treatment, process payments, and conduct other healthcare activities.
We maintain administrative, technical, and physical safeguards designed to protect your electronic Protected Health Information.
Our Practice may use qualified third-party service providers to assist with functions such as electronic health records, telehealth, billing, scheduling, secure communications, prescription processing, and other healthcare operations. When required by HIPAA, these organizations are considered Business Associates and are contractually required to appropriately safeguard PHI.
Our Responsibilities
McNeil Psychiatric Services is required by law to:
- Maintain the privacy and security of your Protected Health Information.
- Provide you with this Notice describing our legal duties and privacy practices.
- Follow the terms of the Notice currently in effect.
- Notify affected individuals following a breach of unsecured PHI when notification is required by law.
- Provide you with information about your privacy rights.
- Comply with applicable federal and state privacy requirements.
We will not use or disclose your health information for purposes not described in this Notice unless you provide written authorization or the use or disclosure is otherwise permitted or required by law.
If you provide written authorization, you generally may revoke that authorization in writing at any time. Revocation will not affect actions we already took in reliance on your authorization.
Additional Privacy Protections
Certain categories of health information may receive additional protection under federal or state law.
These may include information involving:
- Mental-health treatment
- Psychotherapy notes
- Substance use disorder treatment
- HIV/AIDS and other communicable diseases
- Genetic information
- Records concerning minors
- Other specially protected health information
When another applicable law provides greater privacy protection than HIPAA, McNeil Psychiatric Services will comply with the applicable requirements of that law.
Changes to This Notice
We reserve the right to change the terms of this Notice and our privacy practices.
Changes may apply to health information we already maintain as well as information we receive in the future.
When we make a material change, an updated Notice will be made available upon request and posted on our website.
Contact Information
If you have questions about this Notice, would like to exercise one of your privacy rights, or wish to submit a complaint, please contact:
Privacy Officer
Mia McNeil
McNeil Psychiatric Services & Consulting, LLC
Website: www.mcneilpsychiatric.com
Telephone: 267-903-6779
Email: office@drmiamcneil.com
Please do not send sensitive medical information through unsecured email unless instructed to do so by the Practice.
Effective Date
This Notice of Privacy Practices is effective March 1, 2024.
McNeil Psychiatric Services & Consulting, LLC reserves the right to revise this Notice in accordance with applicable law.